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Arrival to Campus
Only the pre-approved number of buses and equipment trucks with their designated parking passes will be allowed onto the Blue Springs High School parking lots.
The GRI Event Staff will provide a package with director information, wrist bands for crew (10 provided per band) and additional staff passes (10 provided per band). Additional wrist bands for crew can be purchased at the rate of $12 each from the GRI Event Staff with cash only.
Bus and Equipment Truck Parking on Campus
Buses and equipment trucks will be directed to assigned parking spots by the GRI Event Staff. It is recommended that buses back into parking spots where necessary to make it easier to pull out of the lot at the end of the festival. It is important that these vehicles park where directed as the staff will be managing additional incoming bands as well as keeping the lot clear of traffic.
Props and front-line ensemble equipment can be stored around each school's vehicles in the equipment truck parking lot when not in use. If additional storage is needed, please coordinate with the GRI Event Staff prior to arrival.
Front-Line Ensemble Warm-Ups & Performance
vOnce front-line ensemble equipment is unloaded from the equipment trucks, it should be staged until the scheduled "Front-Line Warm-Up" time on the performance schedule. This schedule will allow for 40 minutes of total warm-up time per prior to the performance time. Battery percussion is not allowed to join front-line ensembles in their warm-up area.
During warm-ups, the GRI Event Staff will provide visual signs for when ensembles have 15 and 5 minutes left in their time as well as notification of when to vacate the area. At the signal of the "Front-Line Out-Of-Zone", the ensemble will be directed out of the warm-up area and into the stadium.
There are 5 minutes allowed between this between this "Front-Line Out-Of-Zone" and the report time at the stadium entrance.
Once in the stadium, the Front-Line ensembles are given and additional 5 minutes ahead of the time for the rest of the band to report to allow additional time for positioning prior to performance. Therefore, Front-Line Ensembles will not want to wait until the band has completed its warm-up before heading to the stadium.
At the end of each performance, the Front-Line equipment can be moved back to the equipment trucks through the band expressway in the parking lot..
Battery Percussion Warm-ups & Performance
Battery percussion is allowed 30 minutes for warm-up individually from the band in the dedicated Battery Warm-Up Area. Once the time is completed, five minutes is allowed to travel to the band warm-up field to join the rest of their group at the report time. Battery percussion is not allowed to join front-line ensembles in their warm-up area.
In the Battery Warm-Up Area, the GRI Event Staff will provide visual signs for when units have 15 and 5 minutes left in their time as well as notification of when to vacate the area. At the signal of the "Battery Out-Of-Zone", the unit will be directed out of the warm-up area and into the stadium.
When warming up, units will be asked to keep their sound directed to the North in the Battery Warm-up Area or to the West in the Band Warm-up Area. This is to help keep the noise levels inside the stadium to a minimum while other bands are performing.
Battery percussion units are not to warm-up in areas off property, around buses or equipment trucks, or while in transit between warm-up areas and the stadium.
Band Warm-ups & Performance
Bands should report to the warm-up area by their scheduled time on the schedule. Once bands arrive to the warm-up area, they will be directed to one of three sections on the field.
Battery percussion will join the band after a 30 minute individual warm-up period.
Bands are given a total of 40 minutes for warm-up. This can be used for visuals or music.
The GRI Event Staff will provide visual signals for when bands have 15 and 5 minutes left in their time as well as notification of when to vacate the area. At the signal of "Band Out-Of-Zone", bands will be directed out of the warm-up area and into the stadium.
There are 5 minutes allowed between this "Band Out-Of-Zone" and the report time at the stadium entrance.
Once props are unloaded, they should be stored close to each band's equipment trucks. At the "Prop Report" time on the schedule, this equipment should be ready at the stadium entrance for the performance.
At the end of each performance, props can be returned to the equipment trucks using the same exit path as the Front-Line Ensemble.
If the American flag is used during the competition, it is the director's responsibility to ensure that the flag is properly guarded and maintained and that it is shown the proper etiquette and respect at all times.
Once audio equipment is unloaded, it should be stored close to each band's equipment trucks. The audio equipment should follow the same schedule of movement as the Front-Line Ensemble.
At the Front-Line Ensemble Warm-up Area and inside the stadium, a single 120 volt power cord will be provided for running this equipment. The Blue Springs High School will not be responsible for any damage to equipment when used on this power connection. Each band is allowed to use their own power generator equipment in lieu of the 120 volt access.
In the event of inclement weather, bands should be responsible for the storage and protection of their own audio equipment against damage.
During each performance the stadium viewing area will be closed off for entry and exit. GRI Event Staff will display "Quiet Zone" signs in the audience to encourage spectators to limit their noise during performances. Additional announcements will be made periodically in between performances to remind spectators of these guidelines.
The GRI Event Staff and the Blue Springs High School safety staff reserves the right to remove any spectator from the stadium viewing area for the use of foul, derogatory, or unsportsmanlike language.
Performer Stadium Entrance & Exit
Bands will be provided with a traffic map for the warm-up areas to the stadium performance entry as well as the stadium exit to the bus and equipment truck parking. It is important that these directions be followed closely to keep the event on schedule and to avoid traffic delays getting into the performance area.
Any adjustments to the entry or exit directions by any band should be made with the GRI Event Staff located at the entrance to the stadium track.
Vehicles on the Field
Tractors are not to be driven on the field. Small golf carts, lawn mowers, or ATV's are allowed as long as they have bibs on the bottom to catch any grease. Please only drive these vehicles in the area between the track and the field. The GRI Event Staff will reserve the right to prohibit any vehicle from entry if they're concerned that it might cause damage to the field.
If utilizing a custom arrangement for performance, documentation of compliance with the copyright is required to be submitted to the festival coordinator prior to the event.
Sample Entrance Announcement
The following is a sample announcement that will be read prior to the performance:
Joining us from Blue Springs, Missouri, please welcome the Blue Springs High School Golden Regiment!
The Blues Springs High School Golden Regiment Marching Band's show is titled "2-Twelve."
Music selections include "Movement #1, #2, and #3."
Blue Springs High School is proud to present in their Gold performance, drum majors Ismael Cervantes-Garza and Grace Bradner and the Blue Springs High School Golden Regiment!
At the end of each performance, an announcement will be made with the key accomplishments and awards as provided by each band. The announcer will complete each exit announcement with a request for the audience to show their appreciation for the performing band.
Changes to Rules
The rules highlighted on this page will be adhered to throughout the competition. However, the GRI Event Staff reserves the right to make adjustments or changes as necessary to ensure the competition is managed fairly giving all bands the same opportunities for success.
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